The grading of races is conducted at meetings duly called by the Chairman, usually in late November. Other meetings are called as necessary. For the grading of races, committee members are provided information prepared by The Jockey Club Information Systems, Thoro-Graph and TOBA. Statistical information is provided for all races eligible to be graded, aiming at a Breeders’ Cup-to-Breeders' Cup year. This information details statistics of graded and other eligible races. Amendments in extent and type of information may be directed from time to time by vote of the entire Committee and are put into effect pending appropriate funding and computer programming provisions.
All grades issued, denied, or altered are voted upon by a quorum of the Committee at a duly called meeting. A quorum, for the purpose of grading races, is a majority of TOBA members on the Committee and a majority of Racing Officials on the Committee. Eight affirmative votes are required to upgrade any race and six affirmative votes are required to downgrade a race.